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Google Meet Setup

Enable Google Meet recordings and transcripts in your Google Workspace Admin console, then connect Google Calendar in Fabius to automatically detect meetings and process transcripts for analysis.

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Overview

Google Meet integration enables:

• Google Meet detection from your calendar events
• Automatic transcript retrieval and analysis
• Meeting-to-call linking with participants and metadata

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Prerequisites

• Google Workspace edition that supports recording and transcripts (see below)
• Google Drive & Docs enabled for users (artifacts save to Drive)
• Storage available for the organizer and your org
• Fabius account with access to Settings → Integrations

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Step 1 — Confirm Your Workspace Edition

Recording and transcripts are available on Business Standard and Business Plus (Starter does not include them). Business Plus also enables automatic recording/transcripts/notes as admin defaults.

• Reference: Google Help — Compare Meet features across editions: https://support.google.com/a/answer/10037875?co=DASHER._Family%3DBusiness&hl=en

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Step 2 — Turn On Underlying Services (Admin)

Enable Google Drive & Docs for the users who will host meetings. Meet recordings and transcripts save to Drive, and inadequate storage can block artifact creation.

• Reference: Turn Google Drive and Docs on/off for users: https://support.google.com/a/answer/6115117?hl=en

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Step 3 — Enable Recording (Admin)

Admin console → Apps → Google Workspace → Google Meet → Meet video settings → Recording → check “Let people record their meetings.” Save changes. You can scope this to an OU or group.

• Reference: Turn Meet recording on or off: https://support.google.com/a/answer/7557052?hl=en

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Step 4 — Enable Meeting Transcripts (Admin)

Admin console → Apps → Google Workspace → Google Meet → Meet video settings → Meeting transcripts → set On. Save changes.

• Reference: Turn meeting transcription on or off: https://support.google.com/a/answer/12076932?hl=en

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Step 5 — (Optional) Default Recording/Transcripts On (Admin)

If you’re on Business Plus or most Enterprise editions (for example, Enterprise Starter/Essentials/Standard/Plus), you can set Automatic recording and Automatic transcription so new meetings start with these enabled by default. Hosts can still turn them off in Calendar or in meeting. Admin console → Google Meet → Meet video settings → Automatic recording / Automatic transcription.

• Reference: Choose automatic meeting artifact settings: https://support.google.com/a/answer/15496523?hl=en

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Step 6 — Connect Google Calendar in Fabius

1. Log in to Fabius (app.fabius.io)
2. Go to Settings → Integrations → Google Calendar
3. Click Connect and grant permissions when prompted:
   • View calendars and events (read-only)
   • Access Google Meet spaces (read-only)
   • Basic profile (OpenID, email)

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Step 7 — What Users Do In the Meeting

• Record: Activities → Recording → Start recording. Everyone sees a notice. The file goes to the organizer’s My Drive > Meet Recordings folder and links are emailed to the organizer and the starter. Max 8 hours.
  • Reference: Record a video meeting: https://support.google.com/meet/answer/9308681?hl=en
• Transcribe: Activities → Transcripts → Start. The transcript (Google Doc) is saved to the organizer’s Drive and linked on the Calendar event.
  • Reference: Use Transcripts with Google Meet: https://support.google.com/meet/answer/12849897?hl=en

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How Fabius Uses Google Meet

Once connected:

1. Monitor calendar events for Google Meet conference data
2. Map calendar events to Meet spaces and conference records
3. Fetch transcript entries from the Meet API (not Drive files)
4. Build a call record with participants, timing, and transcript text
5. Analyze content and surface insights, action items, and follow‑ups

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Troubleshooting

Buttons missing (Record/Transcribe)

• Likely on Business Starter, or setting isn’t enabled at OU/group level, or Host Management is preventing non‑hosts from starting.
• See edition/features: https://support.google.com/a/answer/10037875?co=DASHER._Family%3DBusiness&hl=en

No files appear after a meeting

• Drive/Docs disabled or out of storage (org or host). Enable services and ensure sufficient storage.
• Recording setting might be off at the OU/group level.

Transcript not yet available in Fabius

• Google can take time to generate transcripts. Fabius pulls entries from the Meet API once the transcript state is ready; we’ll pick it up on the next run.

Meetings not detected

• Ensure Calendar events include Google Meet conference data, not another provider.
• Only the primary calendar is scanned by default.

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Privacy & Security

• Fabius requests read‑only access to Calendar and Meet spaces, plus basic profile
• Transcripts are retrieved via Google Meet’s API
• Meeting data is stored securely in Fabius for analysis