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Google Calendar Setup

Connect your Google Calendar to Fabius to automatically detect Google Meet meetings and process their transcripts for analysis.

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Overview

Google Calendar integration enables:

• Google Meet Detection: Automatically identify Google Meet meetings in your calendar
• Transcript Processing: Download and analyze Google Meet transcripts
• Meeting-Call Linking: Associate calendar events with call records
• Participant Identification: Extract attendee information from calendar events

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Prerequisites

Before setting up Google Calendar:

• Google Calendar or Google Workspace account
• Google Meet meetings with transcript recording enabled
• Active Fabius account with integration permissions

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Setup Process

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Step 1: Connect Google Calendar

1. Access Integration Settings
   • Log in to Fabius at app.fabius.io
   • Navigate to Settings → Integrations
   • Find the Google Calendar section
2. Authorize Connection
   • Click Connect Google Calendar
   • Sign in to your Google account when prompted
   • Grant the requested permissions:
     • View your calendars
     • View events and details
     • Access basic profile information
3. Verify Connection
   • Confirm the status shows “Connected”
   • Check that your Google account is listed
   • Note the connection timestamp

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Step 2: Enable Google Meet Transcripts

For Fabius to analyze your meetings, ensure Google Meet transcripts are enabled:

1. In Google Meet Settings
   • During a Google Meet, click Activities → Transcripts
   • Click Start transcript to begin recording
   • Transcripts will be automatically saved to Google Drive
2. For Automatic Transcripts
   • As a Google Workspace admin, you can enable automatic transcription
   • This ensures all meetings have transcripts available for analysis

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How It Works

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Automatic Processing

Once connected, Fabius will:

1. Monitor Calendar Events: Check for Google Meet meetings in your calendar
2. Detect Transcripts: Identify meetings that have associated Google Meet transcripts
3. Download Transcripts: Automatically fetch transcript files from Google Drive
4. Process Content: Analyze meeting content and extract insights
5. Create Records: Link calendar events to call records in Fabius

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What Gets Processed

• Google Meet Meetings: Only meetings with Google Meet conference data
• Transcript Content: Speech-to-text from Google Meet recordings
• Attendee Information: Participant details from calendar invites
• Meeting Metadata: Date, time, duration, and meeting titles

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Features

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Meeting Detection

• Automatically identifies Google Meet meetings in your calendar
• Extracts meeting participants and details
• Links calendar events to call analysis records

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Transcript Analysis

• Downloads Google Meet transcripts automatically
• Processes transcript content for insights
• Identifies speakers and conversation flow
• Extracts key topics and discussion points

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Call Record Creation

• Creates call records from calendar meetings
• Associates transcripts with meeting data
• Links attendees to CRM contacts when possible
• Maintains meeting room and event associations

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Configuration

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Basic Settings

The Google Calendar integration works automatically once connected. No additional configuration is required for basic functionality.

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Privacy Considerations

• Only processes meetings with Google Meet conference data
• Respects calendar privacy settings
• Transcript access follows Google Drive permissions
• Meeting data is stored securely in Fabius

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Common Use Cases

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Sales Meetings

Google Meet Sales Calls

• Automatically detect customer meetings
• Process meeting transcripts for analysis
• Link discussions to CRM opportunities
• Extract action items and follow-ups

Team Meetings

• Process internal Google Meet discussions
• Analyze team communication patterns
• Track meeting outcomes and decisions

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Customer Success

Client Check-ins

• Automatic processing of regular customer meetings
• Track customer feedback and concerns
• Monitor success metrics and satisfaction
• Identify expansion opportunities

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Troubleshooting

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Connection Issues

Authorization Failed

• Verify Google account permissions
• Check organizational policies
• Try different browser or clear cookies
• Ensure account has calendar access

No Meetings Detected

• Confirm meetings use Google Meet (not other video platforms)
• Verify calendar events have conference data
• Check that meetings have transcripts enabled
• Ensure proper calendar permissions

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Transcript Processing

Missing Transcripts

• Verify Google Meet transcription was enabled during meeting
• Check that transcripts were saved to Google Drive
• Ensure Fabius has access to transcript files
• Allow time for Google to process transcripts

Processing Errors

• Verify transcript file format is supported
• Check for corrupted or incomplete files
• Ensure adequate meeting duration for processing
• Contact support for persistent issues

For more detailed troubleshooting, see our troubleshooting guide.

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Best Practices

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Meeting Setup

1. Enable Transcription: Always start transcripts in Google Meet
2. Clear Audio: Use good microphones for better transcript quality
3. Proper Naming: Use descriptive meeting titles in calendar
4. Attendee Management: Include all participants in calendar invites

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Privacy & Security

1. Permission Management: Review Google account permissions regularly
2. Transcript Sensitivity: Be aware that transcripts will be analyzed
3. Data Access: Understand what meeting data is processed
4. Compliance: Ensure transcript recording complies with local laws

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Next Steps

After setting up Google Calendar:

• Configure Zoom integration for additional meeting analysis
• Set up meeting analysis fields
• Review troubleshooting tips
• Explore meeting analytics